From plants and materials to machine hire, subbies and extras, NextMinute helps landscapers keep the whole job under control. Quote faster, schedule the crew, track costs as you go, and invoice with confidence, without the usual admin chaos.
NextMinute is a proud supporter of The Landscape Association.
Our Partnership
NextMinute cuts down the admin headaches, letting you focus on what you do best – building awesome landscapes. Less paperwork, more time on the tools.
Fire out quotes in minutes with handy templates, and track actuals vs estimates for hours and materials in real-time.
Quoting, invoicing, timesheets, scheduling, CRM, reporting, SMS, and more. All sorted in one simple tool.
NextMinute is simple enough for the crew, powerful enough for the boss. No tech skills needed to get the job done.
Your crew can easily log site diaries and photos against a job or task to keep a clear record of progress.
Import your price books and use templates to save hours on quoting. Send to clients and get approval with one click.
Use your takeoff software or QS of choice, and quickly import takeoffs to NextMinute to start planning the job.
Easy-to-use Gantt chart for planning jobs. Assign jobs and tasks to crew to reduce confusion and get on with the job.
No more chasing timesheets or payroll errors. Talk-to-text notes, attach photos, and log time + expenses.
Your team can easily view plans on site. Ditch the paperwork and have less mistakes and confused tradies.
Crew can save photos to jobs so you have a leg to stand on and can keep the customer up-to-date.
Crew can easily log notes and photos against jobs and tasks to keep you & your client informed.
Manage your jobs from on-site or in the ute with ease. Plus, your crew can view jobs and tasks, and log time with ease.
With all your job costs in one system, you can easily send accurate progress or final invoices with a few clicks.
No more handshake agreements and client disputes. NextMinute makes managing and tracking variations a breeze.
Report on actuals vs estimates in real-time by job and stage. Spot blow outs early to protect your profit.
Set custom buy/sell rates for machinery and have your crew log the hours.
Easily add in job expenses to keep track of your actuals vs. estimates.
Easily send SMS, email, and in-app messages straight from NextMinute.
Reviews
Rated 4.9/5 with 100+ reviews on Google and Facebook, with local Aussie support that actually helps.
"It's helped us create structure and solid processes, speed up our quoting, and present a more professional front to our clients. It's also made a big difference for our team — allowing them to track their time more accurately — and has given us much clearer insight into our finances..."
JD Morrison Landscaping
South Australia
NextMinute keeps your jobs and your accounts talking to each other. Contacts, invoices, timesheets & payments stay in sync, so you’re not re-entering info or cleaning up mistakes later.
See Integrations
Keep your landscaping projects and crew organised from anywhere, anytime. NextMinute takes the stress out of the day-to-day by making it easy to schedule, track, and manage every job and responsibility – all in one place.
Get your quotes out faster and start winning more jobs. With NextMinute, you can pull from your materials list, add in time and mark-up, and send quotes in a few clicks. Less hassle, more projects in the pipeline.
With our simple mobile app, your crew can log their hours on the job in seconds – no need for chasing timesheets on the weekend. Say goodbye to missed billable hours and keep everyone’s time on track, hassle-free.
Send off accurate, professional invoices with just a few clicks, so you can get paid on time, every time. Less time on paperwork, more cash flow in your pocket.
Learn about InvoicingEasily track costs at every stage of the job and see how they stack up against your original estimate. Stay in control of your budget and make sure every project brings in the profit you’re aiming for.
Back Costing Reporting
Talk to a Real Person
Have a quick chat with our Sydney-based team. We’ll walk through how you run jobs and show you how NextMinute fits.
Anna-Kate
Sales Manager
From the land of Guinness, she’ll help you work out if NextMinute’s a good fit. Straight talk, no sales BS, and a good sense of humour.
Mat
Former Plumber & NextMinute Pro
Mat’s a plumber, not a software guy. He’s been on the tools and shows you how to run jobs without the admin headaches.
Tell us what you need
Let us know your requirements and how you run your jobs
No bullsh*t
Real humans with construction experience that you'll actually like talking to
Get a trial account
We'll set you up with a customised account to try out NextMinute. We can even import your jobs and quotes
We’ve answered the ones we hear most from landscapers.
The best landscaping business management software is the one built for a multi-day build, not a run of quick call-outs. NextMinute pulls quoting, crew scheduling, site timesheets, variations, invoicing and back-costing into one place, with a two-way sync to Xero, MYOB and QuickBooks. It's made for Australian landscape construction crews of three or more, so the office can see job progress and margin without ringing anyone. See pricing.
Once you're at five or more, the problem stops being invoicing and starts being coordination. You need to know who's on which job this week, what hours went where, and whether the build is still tracking to the quote. NextMinute handles exactly that: crew scheduling on a Gantt view, mobile timesheets from site, and live actuals against estimates. Pricing is AU$299 a month plus GST for up to 5 users, then AU$30 a month for each extra user.
You work it out by capturing every cost against the job as it happens, not at the end. That means labour hours logged from site, materials and plants receipted against the job, machine hire and equipment charges, and any variations recorded as they come up. NextMinute adds all of it up live and shows actuals against your original estimate, so you can see which builds made money and which quietly didn't.
Set the stages up front in the quote, then invoice each one as it's completed. In NextMinute you can raise a progress invoice against a job once excavation and drainage are signed off, then again after paving, then a final invoice at handover. Every variation logged along the way flows through to the invoice, so nothing gets missed. It syncs straight into Xero so the books stay tidy.
Plan the week visually rather than by text message. NextMinute gives you a Gantt view of every live job, so you can drag tasks around, see the build sequence, and put the crew on the right site each day. Everyone sees their tasks in the mobile app, so there's no morning phone tree. When a job slips because the weather turns, you move it and the crew know straight away.
The best way is on a phone, on site, as it happens. If it waits until the office on Friday, the detail's gone. The NextMinute mobile app lets the crew clock hours against a job, add photos, write a site diary entry and note materials used, all in a few taps. It works on iPhone and Android, and it lands against the right job so nobody's chasing timesheets on the weekend.
Variations are where landscaping margin quietly disappears. Extra planting, an upgraded paver, added drainage once you open the ground up, a retaining wall the client decided they wanted after all. NextMinute lets you log each change against the job as it happens and carry it through to the invoice, so the client sees it, the office prices it, and you get paid for it instead of wearing it.
NextMinute is AU$299 a month plus GST for up to 5 users, then AU$30 a month for each extra user. Worth weighing that against what you're losing now: unbilled variations, hours that never made it onto a timesheet, and builds you can't tell made money. There's a 10-day free trial and no credit card needed. Full pricing.
Yes. NextMinute has a two-way sync with Xero, MYOB and QuickBooks, so contacts, invoices, timesheets and payments move between the two without anyone re-keying them. Raise the invoice against the job in NextMinute and it lands in your accounting software ready to go. Your bookkeeper keeps working the way they always have, and you stop paying someone to type the same numbers twice.
Resources
Guides, tips, and real-world advice to help you quote smarter, stay profitable, and get paid faster.
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