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Job Management Software for Australian Builders

Run tighter jobs. Protect your margin.

NextMinute helps residential builders quote faster, schedule the crew, track time and costs, manage variations, and invoice with confidence. Everything stays recorded against the job, so you get clearer visibility and less admin chewing up your nights.

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NextMinute: Job Management Software for Builders

NextMinute customer SDL Built (Melbourne) ⤴

#1 Job Management Software For Australian Builders

Australian builders cut 10+ hours of admin a week with NextMinute

Cut your admin load by managing jobs, crews, and finances in one powerful all-in-one app—built for the way Australian construction runs.

Don’t keep it all in your head

NextMinute gives you an easy-to-use platform for keeping everything in order. Quote, schedule, assign tasks, track timesheets, store site notes and photos, invoice, run reports, and more—without digging through messy spreadsheets.

Protect your profits

Track estimates vs. actuals in real-time, spot budget blow-outs early, and act fast to keep every stage of the job in the black.

Have a leg to stand on

Keep your clients up-to-date with regular site updates and photos, and keep a track of all variations and changes should any disputes arise.

Works in the office & the ute

NextMinute works on your computer, tablet or phone, so you can work from anywhere.

Reviews

Real tradies. Real results.

Rated 4.9/5 in Reviews on Google and Facebook, with local Aussie support that actually helps.

View all reviews

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From our initial contact to actually getting into using NextMinute the guys have been excellent. Especially Ryan Agar, really helpful, knowledgeable and works with me to help integrate my specific business needs to the system. I can highly recommend him and NextMinute.

Clint Ramsay
Aussie Pergolas & Landscapes
Landscaping company in New South Wales
Posted on Google Reviews on Mar 13, 2026

"Been using NextMinute for a bit now and can’t fault them. Ryan and AK are super easy to deal with and always pick up or call back straight away. If I need something sorted, they’re onto it. Highly recommend."

Lucas Ribic
Gold Coast Trade Services
Renovation company in Queensland
Posted on Google Reviews on Feb 26, 2026

"After intense research for the right timesheet app, we stumbled across NextMinute. We are extremely happy as a small company it has made our lives so much easier. Keeping track of individual job costs and reporting made easy. Not to mention how easy it is to sync timesheets to payroll with one click."

Hayley Rouse
Rouse Contracting
Earthworks company in Tokoroa
Posted on Google Reviews on Feb 12, 2026

"NextMinute is probably the program that you'd design for yourself to use for scheduling and quoting, if you could! It's got a refreshing design... and the support is second to none... Recommended by The Landscape Association... if you're thinking of switching from your current system then look no further..."

Kelly Scott
Sydney Gardening Maintenance
Landscaping company in New South Wales
Posted on Google Reviews on Dec 17, 2025

"We have just swapped over to NextMinute to keep all of our documents, plans and contacts in one spot. Ryan has been excellent in getting everything up and running for us, and has made the transition so much easier. - The Morisset Pools Team"

Ruby Wheeler
Morisset Pools
Pool Building company in New South Wales
Posted on Google Reviews on Dec 16, 2025

"I have been using NextMinute software for the past 4 years it has really help me transform my Kitchen business, and stay on top of my projects. Its allowed me to grow my team. the best part is knowing where i stand on my projects at the click of a button. The integration with Xero is awesome and the staff find it super easy to do their time sheets..."

Bryan
Waterfall Kitchens
Carpentry company in New South Wales
Posted on Google Reviews on Dec 16, 2025

"We have just started using NextMinute for our landscape construction business and so far, so good!! Our staff find using the App extremely easy and much more efficient than our old processes. We are also able to use the back costing tools to fine tune our job quotes and profit margins. Ryan is amazingly helpful and is always happy to answer any of my questions..."

Shendel Betts
Broadview Landscaping
Landscaping company in Tasmania
Posted on Google Reviews on Nov 17, 2025

"Man the most important thing for me is being able to just ring someone to get the support when I don’t know how to do something in the programme. I’ve come from a major pm software called which is offshore and received very limited support. Ryan and the guys have been wicked to say the least. If you need a decent construction based software look no further you won’t look back."

Rob Hinton
28 Landscapes
Landscaping company in Western Australia
Posted on Google Reviews on Oct 10, 2025

"The NextMinute team, especially Ryan, have been incredibly engaging, supportive, and guided us seamlessly through the transition. Whether you’re running a small or large construction business, look no further. This is a brilliantly designed, well-supported platform that truly delivers."

Jai Butler
Gray Building
Building company in New South Wales
Posted on Google Reviews on Sep 16, 2025

How NextMinute Works

All the tools you need to get the job done

From winning the work to getting paid, NextMinute covers the full job without the admin headaches.

Fire out quotes with ease

Import your price books and use templates to save hours on quoting. Send to clients and get approval with one click.

NextMinute Quoting

Stay on top of leads

Keep all your leads and client details in one secure location.

NextMinute CRM

Quickly import takeoffs

Use your takeoff software or QS of choice, and quickly import takeoffs to NextMinute to start planning the job.

Takeoff Imports

Schedule & assign tasks

Easy-to-use Gantt chart for planning jobs. Assign jobs and tasks to crew to reduce confusion and get on with the job.

Job Management Features

Easy to use timesheets

No more chasing timesheets or payroll errors. Talk-to-text notes, attach photos, and log time + expenses.

NextMinute Timesheets for Tradies

View plans on site

Your team can easily view plans on site. Ditch the paperwork and have less mistakes and confused tradies.

Job Management Features

Photos to record progress

Crew can save photos to jobs so you have a leg to stand on and can keep the customer up-to-date.

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Keep track of job progress

Crew can easily log notes and photos against jobs and tasks to keep you & your client informed.

Job Management Features

Easy-to-use mobile app

Manage your jobs from on-site or in the ute with ease. Plus, your crew can view jobs and tasks, and log time with ease.

Mobile App For Tradies

Send invoices with ease

With all your job costs in one system, you can easily send accurate progress or final invoices with a few clicks.

Invoicing Software for Tradies

Purchase orders

Build and send purchase orders with a few clicks to get jobs moving.

Purchase Orders

Keep track of variations

No more handshake agreements and client disputes. NextMinute makes managing and tracking variations a breeze.

Variation Invoicing Software

Track actuals vs estimates

Report on actuals vs estimates in real-time by job and stage. Spot blow outs early to protect your profit.

Cost Tracking for Tradies

Equipment Charges

Set custom buy/sell rates for machinery and have your crew log the hours.

Track job expenses

Easily add in job expenses to keep track of your actuals vs. estimates.

Invoicing Software for Tradies

Keep everyone in the loop

Easily send SMS, email, and in-app messages straight from NextMinute.

Customer Review

"I'm about a month in to using the system and it is exactly what I needed to help streamline my business and have the right processes in place for speeding up quote timelines and tracking cost and billing. Love it – looking forward to using NextMinute to it's full capacity as I learn more."
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Shahn Bragg
‍Bragg Building & Design

Read Reviews

Key Features

Built for new builds, renos and one-off projects

NextMinute keeps the job organised from quote to invoice. Manage schedules, tasks, site notes, photos, timesheets, costs and variations in one place, so the office and site are working from the same job record.

1. Quote properly from the start

Build clear, professional quotes with labour, materials, markups and templates. Turn accepted quotes into live jobs without re-entering everything from scratch.

Estimating & Quoting with NextMinute

2. Schedule crew & stages

Plan jobs by stage, assign tasks, schedule the crew, and keep everyone clear on what’s happening next. Handy when timelines shift and one delay knocks into the next.

NextMinute Job Scheduling

3. Keep site and office in sync

The crew can log timesheets, photos, notes and expenses from site using the mobile app. That gives the office cleaner info without chasing everyone at the end of the day.

Timesheet Software

4. Track actuals vs estimates

See labour, materials, expenses, subbies and variations against the job as work happens. Spot margin leaks before the job is finished, not weeks later.

Financial Reporting Features

5. Manage variations without the mess

Record extras, changes and client approvals properly so nothing gets lost in texts, calls or memory. Cleaner variation tracking means fewer awkward invoice conversations later.

Invoicing Tools For Builders

6. Invoice from real job data

Use the time, costs, materials and variations already recorded against the job to create cleaner invoices and progress claims with less double handling.

NextMinute back costing report: track actuals vs estimates in real-time

Integrations Made Easy

Two-way integration with Xero, MYOB, & QuickBooks

NextMinute keeps your jobs and your accounts talking to each other. Contacts, invoices, timesheets & payments stay in sync, so you’re not re-entering info or cleaning up mistakes later.

See Integrations

Talk to a Real Person

Book a 15-min intro

Have a quick chat with our Sydney-based team. We’ll walk through how you run jobs and show you how NextMinute fits.

Anna-Kate

Sales Manager

From the land of Guinness, she’ll help you work out if NextMinute’s a good fit. Straight talk, no sales BS, and a good sense of humour.

Mat

Former Plumber & NextMinute Pro

Mat’s a plumber, not a software guy. He’s been on the tools and shows you how to run jobs without the admin headaches.

Tell us what you need

Let us know your requirements and how you run your jobs

No bullsh*t

Real humans with construction experience that you'll actually like talking to

Get a trial account

We'll set you up with a customised account to try out NextMinute. We can even import your jobs and quotes

Common Questions

We’ve answered the ones we hear most from builders and tradies.

Why is NextMinute a good fit for Australian residential builders?

NextMinute is built for residential builders running longer, multi-stage jobs, not quick service work. It brings your quoting, planning, timesheets, variations, job costs, and invoicing into one system, so the office and site team are working off the same info. That means less admin, better visibility, and tighter control over margin.

Will my crew actually use NextMinute?

That is one of the big questions with any software, and it matters. NextMinute is easy to use, so crews can log time, notes, photos, and updates without a painful process. When the app is simple and actually helps the day run smoother, adoption is usually a lot easier across the business.

How does NextMinute help builders protect profit on each job?

NextMinute helps builders protect margin by showing estimated costs against actuals as the job moves along. With back-costing, timesheets, expenses, and job tracking all in one place, it is easier to spot blowouts early instead of finding out too late that a job has gone off track. That gives you a much clearer handle on where the money is being made or lost.

Can NextMinute work for growing builder teams?

Yes. NextMinute is a strong fit for growing builder teams that have multiple jobs, more crew, and more moving parts to manage. As the business grows, it gives you a better handle on scheduling, job progress, paperwork, site updates, and invoicing, so things do not start falling over as workload ramps up.

Can NextMinute handle the full builder workflow from quote to final invoice?

Yes. You can send a quote, get client approval, turn it into a live job, plan stages in the Gantt chart, track time and site activity, manage variations, and then raise progress or final invoices. It gives builders a cleaner flow from winning the work through to getting paid.

Does NextMinute help with variations and client disputes?

Yes. Variations are easier to manage when they are recorded properly against the job instead of being buried in texts, emails, or memory. NextMinute helps builders keep changes, notes, photos, and costs tied back to the job, which makes it easier to track extra work, invoice it properly, and have a clearer record if a dispute pops up.

Can builders import takeoffs into NextMinute?

Yes. If you use a QS or takeoff software, you can import that data into NextMinute and keep the flow moving into quoting and planning. That saves rework, cuts down double entry, and helps the office get from estimate to live job faster.

How hard is it to move from spreadsheets or another system to NextMinute?

Switching systems can feel like a headache, especially when jobs are already flat out. NextMinute makes that easier with local support, setup help, training, and data migration support. Instead of leaving you to figure it out yourself, the team helps you get sorted so the move is smoother and the business keeps running.

Does NextMinute integrate with Xero, MYOB, or QuickBooks?

Yes. NextMinute has two-way integrations with Xero, MYOB, and QuickBooks, so contacts, invoices, timesheets, and payments stay in sync. That means less double handling, fewer admin mistakes, and cleaner financial data at tax time.

Can builders view plans, notes, and photos on site?

Yes. With the mobile app, your team can view plans, job details, notes, tasks, and photos while they are on site. That cuts down confusion, reduces calls back to the office, and helps everyone stay on the same page when jobs are moving fast.

Got questions?

Reach out to our team and we'll get you sorted.

Let's Chat

Resources

Advice for running a better trade business

Guides, tips, and real-world advice to help you quote smarter, stay profitable, and get paid faster.

View all blogs

Job Management Software for Australian Builders

Run tighter jobs. Protect your margin.

Australian builders cut 10+ hours of admin a week with NextMinute

Don’t keep it all in your head

Protect your profits

Have a leg to stand on

Works in the office & the ute

Real tradies. Real results.

All the tools you need to get the job done

Fire out quotes with ease

Stay on top of leads

Quickly import takeoffs

Schedule & assign tasks

Easy to use timesheets

View plans on site

Photos to record progress

Keep track of job progress

Easy-to-use mobile app

Send invoices with ease

Purchase orders

Keep track of variations

Track actuals vs estimates

Equipment Charges

Track job expenses

Keep everyone in the loop

Recommended by Carpentry Australia

Customer Review

Built for new builds, renos and one-off projects

1. Quote properly from the start

2. Schedule crew & stages

3. Keep site and office in sync

4. Track actuals vs estimates

5. Manage variations without the mess

6. Invoice from real job data

Two-way integration with Xero, MYOB, & QuickBooks

Book a 15-min intro

Common Questions

Got questions?

Advice for running a better trade business

Why Aussie builders are switching to NextMinute

Spreadsheet vs Job Management Software: When Builders Should Switch

Job Management Software For Aussie Builders