From plants and materials to machine hire, subbies and extras, NextMinute helps landscapers keep the whole job under control. Quote faster, schedule the crew, track costs as you go, and invoice with confidence, without the usual admin chaos.
NextMinute cuts down the admin headaches, letting you focus on what you do best – building awesome landscapes. Less paperwork, more time on the tools.
Fire out quotes in minutes with handy templates, and track actuals vs estimates for hours and materials in real-time.
Quoting, invoicing, timesheets, scheduling, CRM, reporting, SMS, and more. All sorted in one simple tool.
NextMinute is simple enough for the crew, powerful enough for the boss. No tech skills needed to get the job done.
Your crew can easily log site diaries and photos against a job or task to keep a clear record of progress.
Import your price books and use templates to save hours on quoting. Send to clients and get approval with one click.
Use your takeoff software or QS of choice, and quickly import takeoffs to NextMinute to start planning the job.
Easy-to-use Gantt chart for planning jobs. Assign jobs and tasks to crew to reduce confusion and get on with the job.
No more chasing timesheets or payroll errors. Talk-to-text notes, attach photos, and log time + expenses.
Your team can easily view plans on site. Ditch the paperwork and have less mistakes and confused tradies.
Crew can save photos to jobs so you have a leg to stand on and can keep the customer up-to-date.
Crew can easily log notes and photos against jobs and tasks to keep you & your client informed.
Manage your jobs from on-site or in the ute with ease. Plus, your crew can view jobs and tasks, and log time with ease.
With all your job costs in one system, you can easily send accurate progress or final invoices with a few clicks.
No more handshake agreements and client disputes. NextMinute makes managing and tracking variations a breeze.
Report on actuals vs estimates in real-time by job and stage. Spot blow outs early to protect your profit.
Set custom buy/sell rates for machinery and have your crew log the hours.
Easily add in job expenses to keep track of your actuals vs. estimates.
Easily send SMS, email, and in-app messages straight from NextMinute.
Reviews
Rated 4.9/5 in Reviews on Google and Facebook, with local NZ support that actually helps.
NextMinute keeps your jobs and your accounts talking to each other. Contacts, invoices, timesheets & payments stay in sync, so you’re not re-entering info or cleaning up mistakes later.
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Keep your landscaping projects and crew organised from anywhere, anytime. NextMinute takes the stress out of the day-to-day by making it easy to schedule, track, and manage every job and responsibility – all in one place.
Get your quotes out faster and start winning more jobs. With NextMinute, you can pull from your materials list, add in time and mark-up, and send quotes in a few clicks. Less hassle, more projects in the pipeline.
With our simple mobile app, your crew can log their hours on the job in seconds – no need for chasing timesheets on the weekend. Say goodbye to missed billable hours and keep everyone’s time on track, hassle-free.
Send off accurate, professional invoices with just a few clicks, so you can get paid on time, every time. Less time on paperwork, more cash flow in your pocket.
Learn about InvoicingEasily track costs at every stage of the job and see how they stack up against your original estimate. Stay in control of your budget and make sure every project brings in the profit you’re aiming for.
Back Costing Reporting
Talk to a Real Person
Have a quick chat with our local team. We’ll walk through how you run jobs and show you how NextMinute fits.
Anna-Kate
Sales Manager
From the land of Guinness, she’ll help you work out if NextMinute’s a good fit. Straight talk, no sales BS, and a good sense of humour.
Mat
Former Plumber & NextMinute Pro
Mat’s a plumber, not a software guy. He’s been on the tools and shows you how to run jobs without the admin headaches.
Tell us what you need
Let us know your requirements and how you run your jobs
No bullsh*t
Real humans with construction experience that you'll actually like talking to
Get a trial account
We'll set you up with a customised account to try out NextMinute. We can even import your jobs and quotes
We’ve answered the ones we hear most from landscapers.
For most Kiwi landscapers, NextMinute's the strongest fit because it handles the whole job — quoting, scheduling, timesheets, machinery costs, variations and invoicing — without you needing five different tools open at once. It syncs nicely with Xero, MYOB and QuickBooks, runs on your phone or tablet, and the support team's based right here in Auckland. Have a look at how we stack up against the rest, or start a free trial and try it on a real job.
Pricing scales with the size of your crew, so there's a plan to suit whether you've got a team of three landscapers or a much bigger outfit running multiple sites. You can check current NZ pricing here — all in NZD, with nothing dodgy tucked away in the fine print. There's also a 10-day free trial with no credit card required, so you can give it a proper crack before you commit.
NextMinute's built more like a full job management platform than a basic job ticket tool, which suits landscapers running multi-stage jobs with materials, machinery and variations on the go. You get proper backcosting, takeoff imports and progress claims out of the box. Head over to our compare hub for side-by-side breakdowns against Fergus and the other tools landscapers usually weigh up.
Yep — you can build detailed quotes covering plants, materials, labour, machinery and markups in minutes using templates and your saved price book. Once a quote's approved, it flows straight into the live job, so you're not re-keying everything when work kicks off. Have a look at the full quoting features, or start a free trial and put a quote together yourself.
You can plan out the whole job by stage with a drag-and-drop Gantt chart, assign tasks to specific crew, and shift dependencies around if the weather turns on you. The crew see their schedule and tasks straight from the mobile app, so no one's wondering where they're meant to be at 7am. More on how scheduling and planning works.
Yep — set custom buy/sell rates for each piece of gear, get the crew to log hours used through the app, and those costs flow through to job profitability in real time. Pair it with backcosting reports and you'll see exactly what the digger added to (or stole from) your margin, before the job's even wrapped up. Crew hours go in via timesheets at the same time.
It depends on the kind of maintenance work you do. NextMinute shines on bigger landscape construction and multi-day jobs where you're tracking labour, materials, machinery and variations — so if your maintenance work is more involved (garden makeovers, ongoing site work), it fits nicely. If you're running quick 30-minute mow-and-go visits, a simpler scheduling tool will probably suit better. Have a yarn with our team and we'll be straight up about whether it's a good fit.
Yes — variations and progress claims are handled properly, so nothing gets lost in text messages or "I'll add that on later" moments. Record any extras as the job runs, get the client to sign off, and they'll roll into the next progress claim or final invoice automatically. Have a look at the invoicing tools to see how variation tracking and progress claims work from start to finish.
Yep — proper two-way sync with all three. Contacts, invoices, timesheets and payments stay in sync, GST sits at 15% for NZ businesses, and you're not double-handling data between systems on a Sunday night. See how the Xero integration works or browse the full integrations list.
Yes — a 10-day free trial with no credit card required. The team can even import your existing jobs, quotes and contacts, so you're testing on real data instead of staring at a blank slate. Want a walkthrough first? Book a 15-min intro with our Auckland crew and we'll show you how NextMinute would run your landscaping business.
Resources
Guides, tips, and real-world advice to help you quote smarter, stay profitable, and get paid faster.
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