Comparing Xero Projects vs NextMinute? See why Kiwi builders and tradies choose NextMinute as a simpler, stronger Xero Projects alternative.
Try NextMinute FreeNextMinute is for builders and tradespeople who run real-world jobs.
While Xero Projects is a light add-on for tracking time and costs inside Xero, NextMinute gives you full job and crew management built for residential construction – quotes, schedules, site diaries, photos, timesheets, variations, progress claims and back-costing by stage.
It plugs straight into Xero (and MYOB/QuickBooks if you use them), so you still get the accounting you love, with a trade-ready job system that actually works for your crew on site.
NextMinute offers a powerful mobile app designed for teams, allowing your crew to log time against a job, capture site photos, manage job tasks, and access essential job documents from anywhere. The app is user-friendly, ensuring that your on-site team can update job progress in real-time, reducing the risk of miscommunication and delays.
Xero Projects, while having a mobile app, primarily focuses on financial management tasks such as logging time, tracking expenses, and viewing financial summaries. It’s more suitable for business owners or managers who need to monitor project finances on the go rather than for a construction crew who require extensive job management features.
Key Takeaway: NextMinute’s mobile app is more comprehensive and better suited for construction teams, while Xero Projects offers a lighter app focused on financial management.
Click on each feature to see a video of NextMinute in action.
NextMinute helps keep your crew in the loop and up-to-date with what needs to be done.
Job Scheduling
The NextMinute app enables you and your crew to get your admin done anywhere, anytime on mobile or tablet.
Mobile App
NextMinute makes creating and sending final and progress payment invoices easy.
NextMinute Invoicing
Place supplier orders with a few clicks.
Set custom buy/sell rates for machinery and have your crew log the hours.
Create and send estimates or import take-offs from your QS/software.
Quoting Software for Trades
Easily import takeoffs from your software or quantity surveyor of choice.
Takeoff Imports
Easily add in job expenses to keep track of your actuals vs. estimates.
Expense Tracking
Easily communicate with your crew within the NextMinute app.
Your crew can easily view site plans – anywhere, any time.
"Highly recommend using NextMinute! The software is great. It is very easy to use and very adaptable for all different types of trades...Signing up to NextMinute was one of the best business decisions we made."
Taisha Stephens, Phoenix Renovations & Building
Rated 4.9/5 across Google, Facebook, and Xero App Store.
NextMinute is designed to take over the job and project side of things, while Xero keeps doing your accounting. You use NextMinute for quoting, scheduling, timesheets, job costing and claims, and it sends invoices, bills and payroll data through to Xero. So for most builders and tradies, NextMinute replaces the need for Xero Projects altogether.
NextMinute lets you actually run the job day-to-day. You can plan stages, schedule your crew, capture site notes and photos, manage POs and variations, and see live job costs as you go. Xero Projects is mainly for tracking time and expenses against a project in Xero, not managing real-world work on site.
Xero Projects shows whether a project made money overall based on time and expenses. NextMinute gives a deeper construction view: actuals versus estimates by stage, across labour, materials and equipment, so you can see exactly where a job is on or off track and fix problems before the final invoice.
Yes. Timesheets entered in NextMinute can feed both job costing and Xero payroll, and supplier invoices can sync between NextMinute and Xero so your job costs and accounts stay aligned. Customer invoices raised in NextMinute also push straight into Xero for sending and reconciliation.
Switching is straightforward. Our team helps import your key data, set up jobs and templates, connect Xero and train both office staff and the crew. Onboarding and ongoing support are included in your plan, with local help on hand whenever you need it.
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